Investigations rarely exist only in documents and conversations.
A workplace incident may involve a vehicle. A security investigation may depend on footage from a specific camera. A fraud case may involve a company laptop or another piece of equipment. And once an asset becomes relevant, investigators often need to answer a second set of questions:
Who is responsible for it? Where is it located? Which organisational unit does it belong to? Has it appeared in another case?
The Assets Dictionary feature in Ethicontrol brings these relationships directly into the case management process by connecting company assets with people, case materials, tasks, and Profiles/Dossiers.
Knowing that an asset was involved is only part of the picture.
Investigators may also need to understand its organisational context:
Without a structured link between case data and asset data, teams have to reconstruct these relationships manually.
That creates additional work precisely when investigators need quick access to reliable context.
Ethicontrol provides a central Assets Dictionary for equipment, devices, property, and other organisational assets.
Each asset can contain information such as:
| Asset data | What it provides |
|---|---|
| Unique ID | A unique system identifier |
| Asset number | ERP or inventory reference |
| Name | A clear asset name |
| Description | Additional asset context |
| Unit | The related organisational unit |
| Responsible users | People associated with or responsible for the asset |
| Asset value | Recorded value of the asset |
One asset can be connected to multiple users or personages, allowing the system to reflect shared responsibility or use.
Once imported, the same asset can become part of investigation workflows instead of remaining isolated in a separate inventory.
Assets become more useful when they are connected to the work investigators already perform.
When investigators create a case material, they can select the relevant asset directly on the material card.
For example, a video file can be linked to the camera that produced it, or a document can be associated with the device involved in an incident.
This keeps the evidence and its asset context together rather than relying on filenames, notes, or separate spreadsheets to explain the connection.
Assets can also be attached to investigation tasks.
When a task relates to a particular device, vehicle, camera, or other company asset, the selected asset remains visible directly in the task context.
The workflow can also create a task for the asset managers associated with the selected asset, helping route follow-up to the people responsible for it.
This gives authorised investigators another way to understand the relationship between a person and organisational property without searching through the full asset inventory.
The relationship works both ways: one person may have several linked assets, while the same asset may be associated with several people.
Visit our Help Center for step-by-step guidance on importing assets, linking them to people, adding them to case materials and tasks, and reviewing linked assets in Profiles/Dossiers.
Imagine a safety incident at a logistics facility involving a forklift.
The investigator receives a report and adds supporting material to the case. Instead of recording only “Forklift 12” in the description, they select the actual asset from the Assets directory.
The case now retains the asset’s inventory information and organisational context.
If additional information is required, a task can be created in connection with that same asset and routed to the relevant responsible users.
When investigators review the Profile/Dossier of a person connected to the incident, they can also see which assets are associated with them.
What would otherwise require several separate searches becomes part of the same investigation context.
Organisations do not need to create every asset individually in Ethicontrol.
Existing inventories can be prepared in a structured table and imported through Sync Data with support from the Ethicontrol project manager.
This means organisations can bring existing asset identifiers, inventory numbers, names, organisational units, responsible users, and values into the platform without recreating their inventory from scratch.
Faster access to asset context |
Stronger links between evidence and equipment |
|
| Investigators can see relevant asset information directly where they work with the case. | Case materials can be tied to the specific asset involved rather than described only in free text. |
Linked users and personages help teams identify who is associated with an asset when follow-up is required.
Better task coordination |
More connected Profiles/Dossiers |
|
| Asset-related tasks can retain the relevant equipment context and involve the people responsible for it. | Authorised users can see asset relationships alongside other information about the person involved in an investigation. |
Asset information may contain operational or sensitive company data, so access is controlled through the permissions matrix.
Ethicontrol includes an Asset resource and an internal asset_manager role. Depending on the organisation’s configuration, permissions can determine who can view or link assets.
This allows organisations to introduce asset context into investigations without making the complete inventory available to every platform user.
An asset by itself is simply an inventory record.
Its investigative value appears when that record can be connected to the people, evidence, tasks, and incidents around it.
By bringing those relationships into case management, Ethicontrol helps teams move from fragmented information toward a more complete view of what happened, who was connected to it, and what needs to happen next.